This question relates to a small consulting firm (Consultant) that works jointly on assignments projects in partnership with other providers (Co-Providers). Depending on the agreed arrangement, the consulting firm may be responsible for billing the customer then paying the collaboration partner(s) their share of the revenue. How should such a transaction be recorded? Is either of the following approaches acceptable? Is it OK for the Co-Provider to be listed as “vendor” in the system in both cases?
Approach 1:
Thank you.
Approach 1:
- Consultant invoices the Customer for the full amount (recording it in the system as a “consulting revenue” receivable).
- Co-Provider bills Consultant for its share. Consultant records bill as payable to a vendor (or should the Co-Provider be treated otherwise?)
- Consultant receives payment from Customer and pays Co-Provider while debiting a designated Cost of Service account.
- In this case, the entire amount is initially recorded as revenue to the Consultant then cost of service is deducted to adjust the revenue down.
- Consultant invoices the Customer for the full amount (recording its share in the system as a “consulting revenue” receivable while linking the Co-Provider receivable portion to a designated asset account).
- Co-Provider bills Consultant for its share. Consultant records bill as payable to a vendor (or should the Co-Provider be treated otherwise?)
- Consultant receives payment from the Customer, allocating its share to Consulting Revenue and the Co-Provider’s share to the asset account.
- The Consultant pays Co-Provider from the designated asset account.
- The intended result in this case, the Consultant only recognizes payment for its own work as revenue while being able to match the received funds with outgoing payments.
Thank you.